Directors or others undertaking approved CCT business will be entitled to claim legitimate expenses. All legitimate expenses will be logged and charged to CCT’s accounts. Expenses are not payments for services. Expenses are any costs that have been incurred in order to carry out agreed duties.

Legitimate expenses are all goods and services that enable CCT to function and to carry out its Objects and Powers. CCT has the power to employ and remunerate such staff as are necessary for carrying out the work of the charity. However, the charity may employ or remunerate a director only to the extent it is permitted to do so by the Articles of Association, Article 6.

Legitimate expenses

Such expenses include:

  • Training
  • Rent or hire fees
  • Fees for professional advice
  • All insurance including public liability
  • Safety checks, garaging, maintenance
  • Fuel
  • Administration
  • Printing, postage, phone
  • Expenses incurred for travel either by car (mileage at 45p per mile plus parking) or by 2nd class rail fare, may be claimed if incurred as a result of conducting the business of CCT.

See also Policy – Financial Procedures.

Directors and volunteers may claim reimbursement of all such costs. Claims should be supported by bill or receipts, particularly if they are over £5.

Claiming Expenses

Claims, accompanied by receipts, should be made using the Expenses Claim Form.

Payment will be made by cheque or direct to your bank account, subject to the approval of the Treasurer.

Expenses incurred as a result of fines or other misdemeanours

Volunteer drivers are expected to pay full regard to parking, speeding and other road traffic regulations. Fines and penalties must be met in full by the driver.